Program Coordinator - BHRC
Job Summary
The BHRC Program Coordinator works collaboratively with the BHRC team to implement program objectives. This position focuses on ensuring the smooth operation of administrative functions including donation tracking, mail management, supply and inventory management, communications support, and reporting. The BHRC Program Coordinator will assist in onboarding and supporting new staff, maintaining accurate records in compliance with grant requirements, and ensuring all operational processes run efficiently. This role provides vital administrative support to keep the BHRC organized and functioning effectively.
Qualifications
Values Alignment: The Peer Company strives to honor cultural and spiritual diversity in the communities we serve and Voice and Choice through trauma-informed practices with a Social Justice lens. Our values of Voice and Choice mean we believe in the person’s right to make their own decisions and that people are the “experts” in their own lives. We have an unwavering belief in every person’s ability to learn, grow, and recover.
Being committed to Social Justice means being committed to constantly assessing our organizational values and the extent to which we are modeling or falling short of them. It also means listening to feedback from our stakeholders and others who have interacted with our organization and taking the time to understand and reflect on those interactions. This commitment is extended from the organization, as well as each employee of The Peer Company.
Education: High school diploma or equivalent required. Associate’s degree preferred.
Experience:
- Identifies as having at least 2 years of lived experience in recovery with addiction challenges (may include both addiction and mental health challenges)
- Associate’s degree and 1-2 years of relevant work experience OR a high school diploma and 3-4 years of relevant work experience
- Experience with mental health recovery is desirable and highly valued
- Understands the principles of trauma informed care, recovery, consumer-involvement, and trauma-informed care
Licensure/Certification:
- Peer Support Specialist (OHA Traditional Health Worker certification) or MHACBO CRM certification required or able to be obtained within 90 days of hire
- Valid Oregon Driver’s License and proof of automobile insurance required. Access to reliable personal vehicle preferred
Skills:
- Ability to network and collaborate with diverse groups of people who have varied skills, knowledge, and goals
- Strong written and verbal communication skills
- Ability to work independently as well as collaboratively within a team
- Ability to read, analyze, and interpret mental health and recovery periodicals, professional journals, and government regulations
- Well-developed writing skills including the ability to write for publication (e.g., reports, technical assistance guides, and educational and training materials)
- Typing and general technology skills to navigate electronic systems easily and efficiently (e.g., email, Microsoft Teams, data systems, etc.)
Essential Functions
- Maintain and monitor donation logs; maintaining accurate recording, reporting, and auditing of donations
- Oversee supply and inventory management for the BHRC, including restocking and tracking usage
- Maintain and update the mail log to ensure timely distribution and accurate documentation of logged mail
- Support data entry, tracking, and reporting requirements related to grants and program compliance. Including Participant survey creation, distribution, and collection
- Coordinate scheduling of staff to support onsite workshops, groups, and program operations
- Assist with onboarding new staff and ensuring training records are updated and compliant
- Support team communication by preparing agendas, taking meeting notes, maintaining program files, and coordinating internal information flow
- Create, edit, and distribute flyers, media, and other communication materials to promote BHRC programs and events
- Respond to general inquiries about the BHRC program and redirect as appropriate
- Collaborate with administrative teams to ensure smooth office and facility operations
- Support the coordination of community resources and partnerships by maintaining contact lists, calendars, and resource databases to facilitate effective collaboration
- Maintain up-to-date communication and records of building maintenance
- Complete internal audits to ensure compliance with organizational and grant requirements
- Communicate with staff and supervisors in a timely, organized manner
- Regularly travel by car to attend meetings and support essential functions
- Perform other administrative and program support duties as assigned
* Review full job post at www.mhaoforegon.org/careers
