Administrative Coordinator

Administrative Coordinator performs office management and administrative duties for the programs, by coordinating services, tracking/monitoring reports specific to the funder and program outcomes, and ensuring youth case records are in compliance. In addition, this position performs the administrative portion related to facility requests, by tracking and coordinating with outside vendors or Morrison’s facilities department.

• Initiate and maintain a variety of files and records including youth case files and reports; maintain the department archive system.
• Maintains and updates program forms which may include policies and procedures.
• Collaborate with other agency and department staff on improving overall operations. Participate in Morrison program meetings as assigned.
• Oversee the establishment and maintenance of confidential youth files according to HIPAA rules, agency, and contract requirements.
• Oversee orientation of the administrative functions for all new staff and interns in the department.
• Provide basic computer and other technical support for department including coordinating with agency and community partners.
• Monitors contract compliance and ensures various reports for program contracts.
• Monitor expenditures including reviewing purchase requisitions and signing purchase orders.
• Acts as liaison to facilities to problem solve building issues, security, and janitorial issues.
• Monitor health and safety issues for program, and other health and safety issues.
• Performs general clerical duties, such as filing, faxing, computer data entry, and recordkeeping as needed.
• Performs receptionist duties for program, including answering phones, greeting visitors and monitoring client traffic, as needed.
• Completes, timely and accurate timesheets and other personnel/administrative records as required.
• Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices.  
• Participate in staff development, in-services, and training related to equity and inclusion in the workplace; model appropriate behaviors; develop, recommend, and implement improvements to business practices with awareness and understanding of the impact in a trauma-informed and culturally diverse organization.  
• Other duties as assigned to ensure successful operation of program/department.

Competencies:

• Understanding of ORR intake procedures and placement guidelines.
• Understanding and adherence to Morrison’s values, principles and practices.
• Demonstrates an ability to work with diverse populations in a variety of environments.
• Communicate clearly and effectively, orally and in writing in English.
• Adheres to program policies and procedures.
• Utilizes critical thinking skills and analytical problem solving.
• Establishes and maintains effective organizational management systems.
• Develops structure that supports the provision of culturally appropriate care.
• Adhere to timeline and schedules while promoting accountability throughout the program.
• Maintains positive relationships with internal and external partners.
• High proficiently in Microsoft Office, especially proficiency with word, power point and excel is required.
• Proficiency with frequency used office software and applications.
• Adapts to continually changing circumstances while maintaining professionalism.

Required Position Qualifications:

• One-year employment experience which demonstrates office management experience.
• Intermediate computer skills using word processing, databases, spreadsheets and email
• Attained age 21 years or older before first day of employment in position 

Preferred Position Qualifications:

• ORR experience
• Knowledge of Federal, State and agency regulations.
• Knowledge of adolescent developmental issues, trauma, abuse and neglect, substance abuse and dependence, delinquency, peer influence, and related group and individual interventions.

Other Requirements:

• Able to work shift hours and days, as assigned. Position may require work outside of usual work hours on occasion.
• Position may require working at multiple ORR Program sites
• Pass a criminal history background check though Morrison and a suitability determination investigation through the U.S. Office of Personnel Management. For further information review :https://www.opm.gov/suitability/suitability-and-credentialing-faqs/  
• Proof of Vaccination (MMR, Varicella, DTap & Influenza annually)
• Current CPR and Standard First Aid required
• 40 hours of required training per year (Provided by Morrison)

All Morrison programs and services are accredited by The Joint Commission, a nationally recognized standards-setting and accreditation body for health care. Accreditation demonstrates our commitment to safe, quality, and equitable care. Morrison is also certified as a trauma-informed organization by the Sanctuary Institute. Certification recognizes our dedication to providing a trauma-informed culture and environment for children, families and staff through implementing Sanctuary values, commitments, and tools.