Grants & Development Manager

Job Summary: The Grants & Development Manager will manage MHAAO’s grants and fundraising strategies from start to finish to build and maintain sustainable revenue. The  Grants & Development Manager will identify and apply for  various grants that meet the organization’s needs, overseeing the grant application process from beginning to end, tracking outcomes. The Grant & Development Manager will function as a capacity builder and storyteller of the organization through grant research, writing, and reporting, management of the donor database and timely donor acknowledgments, preparation of compelling documents and reports for funders, and providing general support to the Development, Marketing, & Community Engagement Department. 

Duties and Responsibilities:  

Development:  

• Researches various types of grants available and the criteria to qualify for each. 
• Discusses available sources of funding with administrative directors that supports   the mission and vision of MHAAO. 
• Compiles necessary information for the application process through collaboration   with other staff, database research, and other fact-finding actions and meetings. 
• Drafts and completes grant applications according to application requirements. 
• Ensures grant is submitted on time and within application parameters, while   maintaining a tracking system with status updates of grant proposals. 
• Develops and maintains master files on grants and paperwork connected to  programs funded by grants. 
• Maintain GuideStar profile with up to date information. Collaborate with the Marketing Department to update websites with GuideStar seal. 
• Develop proposals, budgets, and supplemental materials with support from other departments (program staff, leadership, finance)
• Supervise Development AmeriCorps VISTA Member and other Development interns 
• Lead the preparation and development of foundation and corporate grant proposals including all external and internal outreach and planning required and the drafting of the narrative, budget, and accompanying materials,
• Post-award, ensure compliance with all administrative requirements, lead activities that see a grant through its full life cycle, including the execution of grant contracts, progress and final reports, and regular communication with institutional funders,
• Maintain a grants calendar and manage all deadlines and workflows for LOIs, grant applications, and reports, including internal deadlines for collection of information from other staff ensuring on-time submission and high rate of successful funding requests,
• Research and identify funding opportunities that are potentially a good fit for organization’s programs and strategic growth,
• Partner with program staff and leadership team to learn about emerging needs and opportunities and to translate those into a strong written narrative,
• Performs other related duties as assigned.

Donor Relations and Fundraising

• Research prospective donors. 
• Solicit sponsorship for annual conference or specials events.  
• Create a strong fundraising message that appeals to potential donors. 
• Use online platforms to raise donations.
• Organize campaigns or events to solicit donations.
  • Implement direct mail appeals for Annual fund. 
  • Develop donor acquisition or 
• Maintain records of donor information 
• Evaluate the success of previous fundraising events.
• Establish fundraising plans to create:  
  • Annual campaign fundraisers solicit donations once a year for their organization.  
  • Capital campaign fundraisers raise money for a specific project, such as the construction of a new building. 
  • Major-gifts fundraisers specialize in face-to-face interaction with donors who can give large amounts. 
  • Planned-giving fundraisers solicit donations from those who are looking to pledge money at a future date or in installments over time. These fundraisers must have specialized training in taxes regarding gifts of stocks, bonds, charitable annuities, and real estate requests in a will. 
• Secure in-kind donations for various program needs (clothing closets, organizational events, etc.)
• Participate in community-engagement activities, including tabling, networking events, community-based events, etc. to increase community awareness, tell MHAAO’s story, share resources and info, etc.
• Work with Marketing Team to develop organizational materials, including Annual Report, quarterly newsletters, sponsorship packets, fundraising materials.
• Maintain the integrity of donor and stakeholder information in Every Action database by:
  • Processing all gifts into the database, timely entering and updating of all donor and prospect information, including tracking grants, individual gifts, bequests, memorial gifts, corporate gifts, and sponsorships,
  • Acknowledging all gifts and pledges to within one week’s receipt of gift and/or pledge
• Work with Marketing Team to prepare content fundraising materials such as concept papers, information packets, and brochures, and collaborate with marketing to ensure consistent, fundraising-centric messaging for all written and verbal communications,
• Provide administrative support to the Director of Development, including with preparing and disseminating solicitation materials, assisting with scheduling, planning, and the attending of events and program visits.

QUALIFICATIONS: 

Education: Minimum of a bachelor’s degree. 

Experience: Familiarity with Microsoft Office Suite required; previous experience in grant writing and/or fundraising, and desktop publishing is beneficial. Lived experience of mental health and/or addiction beneficial.   

Skills and Knowledge Required:  

• Possess strong writing skills. 
• Have knowledge of fundraising techniques  
• Have skills to motivate and work with staff, board members, and volunteers. 
• Be outward thinking and have a desire to build relationships in the community. 
• Be a self-starter and goal driven to initiate donor visits and fundraising calls. 
• Be organized.
• Display positive attitude and show compassion for those served, understanding of the community, demonstrate self-confidence, common sense, and good listening ability.   

Skills and Knowledge Required: Demonstrated knowledge of human services/peer support program development and capacity building. Ability to network and collaborate with diverse groups of people who have varied skills and knowledge. Ability to read, analyze and interpret mental health and recovery periodicals, professional journals, and government regulations. Well-developed writing skills including the ability to write for publication, and to create reports, technical assistance guides, and educational and training materials. Ability to respond to questions from other community organizations, consumers, and the general public. Must be proficient with Microsoft Office Suite.  

Personal Qualities:  

The ideal candidate for this position is passionate about and committed to the MHAAO mission. Must be a good communicator and sensitive to various communication and learning styles. Is comfortable with the shared duties and daily prioritization shifts inherent to a small non-profit environment. Must have lived experience of mental health and addiction recovery. Possesses an absolute belief in every peer’s ability to learn, grow and recover. Possesses insight pertaining to personal biases and worldview and how they may interfere with effectively working with individuals representing a variety of cultural, ethnic, language and life experiences. 

MHAAO strives to honor cultural and spiritual diversity in the communities we serve as well as honoring Voice and Choice through trauma-informed practices. Being committed to Social Justice means being committed to constantly assessing our organizational values and the extent to which we are modeling or falling short of them. It also means listening to feedback from our stakeholders and others who have interacted with our organization and taking the time to understand and reflect on those interactions. This commitment is extended from the organization as a whole as well as each employee of MHAAO. 

Background Check: A criminal background check may be conducted by MHAAO in accordance with the MHAAO background check policy. A criminal record does not necessarily exclude an individual from employment with MHAAO. 

Amount of Travel: Regular travel via car. A valid Oregon Driver’s License and proof of vehicle insurance is required.  

The above accountabilities represent work performed by this position and are not all-inclusive. The omission of a specific accountability will not preclude it from the position if the work is similar, related, or a logical extension of the position.